Grant Proposal Plan Of Action
The program design refers to how the project is expected to work and solve
the stated problem. Sketch out the following:
“The activities to occur along with the related resources and staff needed
to operate the project (inputs).
!”A flow chart of the organizational features of the project. Describe how
the parts interrelate, where personnel will be needed, and what they are
expected to do. Identify the kinds of facilities, transportation, and
support services required (throughputs).
“Explain what will be achieved through 1 and 2 above (outputs); i.e., plan
for measurable results. Project staff may be required to produce evidence
of program performance through an examination of stated objectives during either a site visit by the Federal grantor agency and or grant reviews,
which may involve peer review committees.
It may be useful to devise a diagram of the program design. For example,
draw a three-column block. Each column is headed by one of the parts
(inputs, throughputs and outputs), and on the left (next to the first
column) specific program features should be identified (i.e.,
implementation, staffing, procurement, and systems development).
In the grid, specify something about the program design, for example, assume the first column is labeled inputs and the first row is labeled staff. On the grid one might specify under inputs five nurses to operate a child care
The throughput might be to maintain charts, counsel the children, and
set up a daily routine; outputs might be to discharge 25 healthy children
per week. This type of procedure will help to conceptualize both the scope
and detail of the project.
Wherever possible, justify in the narrative the course of action taken. The
most economical method should be used that does not compromise or sacrifice project quality. The financial expenses associated with performance of the project will later become points of negotiation with the Federal program staff.
If everything is not carefully justified in writing in the proposal, after negotiation with the Federal grantor agencies, the approved project
may resemble less of theoriginal concept. Carefully consider the pressures of the proposed implementation, that is, the time and money needed to acquire each part of the plan.
A Program Evaluation and Review Technique (PERT) chart could be useful and supportive in justifying some proposals. Highlight the innovative features of the proposal, which could be considered distinct from other proposals under consideration.
Whenever possible, use appendices to provide details, supplementary data,
references, and information requiring in-depth analysis. These types of
data, although supportive of the proposal, if included in the body of the
design, could detract from its readability.
Appendices provide the proposal reader with immediate access to details if and when clarification of an idea, sequence or conclusion is required. Time tables, work plans, schedules, activities, methodologies, legal papers, personal vitae, letters of support, and endorsements are examples of appendices.